Document checking for employee visa packs
When your staff travel internationally, a single missing or inconsistent document can mean a wasted appointment, a delayed trip, or a return visit to the consulate. Our document checking service gives each employee’s application a careful pre-submission review against the requirements published by the relevant embassy or consulate, so packs leave your team complete and correctly assembled.
We work alongside your HR, mobility or travel team. You gather the documents; we check them against the current published checklist for each destination and travel purpose, then flag anything missing, expired, or inconsistent before the application is lodged.
Who this suits
This service is built for companies sending employees abroad for business meetings, conferences, training, project work or short assignments — whether that is one traveller or a group moving on similar dates. It works well when applications need to be consistent across a team and when you want a second set of expert eyes before submission.
What we help with
- Reviewing each employee’s pack against the relevant consulate’s published requirements
- Flagging missing, expired or inconsistent documents before submission
- Checking that application forms align with supporting evidence
- Applying one consistent checklist across a group of travellers
- A dedicated point of contact for your mobility or travel team
What to prepare
Requirements vary by nationality, destination and travel purpose, so the exact list differs for each employee. As a general guide, packs often include valid passports, the completed application form, an employer or invitation letter, evidence of travel and accommodation, travel insurance and supporting financial documents. We will confirm the specific checklist for your destinations and share the official consulate source so your team can verify it directly.
What document checking does not do
We provide application support, not decisions. We do not submit on your behalf as the decision-maker, and we cannot influence or guarantee any outcome — visa decisions rest entirely with the relevant embassy or consulate. Our job is to reduce avoidable errors and give your travellers the best-prepared pack we reasonably can.
To set up document checking for your employees, tell us the destinations, traveller numbers and dates, and start your corporate enquiry.