Business travel visa support for your employees
When your people need to travel abroad for work, the visa paperwork should not slow them down. We provide per-trip business visa support for employees travelling to the Schengen area, the USA, China and a wide range of worldwide destinations, handling the detail so your team can focus on the trip itself.
We work with you on a single trip or across recurring travel, with a named contact who keeps each application organised from first document to confirmed appointment.
Who this suits
This service is for companies whose staff travel for meetings, conferences, trade fairs, site visits, training or client work, and who want a consistent, well-organised process rather than leaving each employee to navigate it alone. It works equally well for occasional travellers and for teams who travel often.
What we help with
- Identifying the correct short-stay business visa for the destination and the traveller’s nationality
- Completing application forms accurately and consistently
- Checking each employee’s supporting documents before submission
- Preparing employer and invitation letters in the expected format
- Booking embassy or consulate appointments where required
- Acting as a single point of contact for your travel or HR team
What to prepare
Requirements vary by destination, nationality and the purpose of travel, so we confirm the exact list for each trip. As a general guide, you can expect to need:
- Valid passports for each traveller
- A letter from the employer confirming the role and reason for travel
- Any invitation or host letter from the company being visited
- Travel and accommodation details for the trip
Because appointment availability and processing times vary by nationality and consulate, starting early gives the best chance of keeping to your travel dates. For official requirements, always check the relevant consulate or embassy website for the destination.
We provide application support and document checking; the decision on every visa rests with the consulate or embassy concerned. To set up business travel support for your team, start a corporate enquiry.