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Schengen Travel

Group Applications

Applying as a group

When a team, delegation or tour group needs to travel together, applying individually can mean clashing appointment dates, inconsistent paperwork and missed deadlines. Group applications keep everyone aligned on one timeline so the trip stays on track.

We coordinate the process for the group as a whole while still preparing each person’s application correctly, because the consulate assesses every applicant on their own merits.

Who this suits

  • Project or installation teams travelling for the same assignment
  • Conference, exhibition and event delegations
  • Tour groups and organised travel parties
  • Film, media, sports or performance crews moving as a unit
  • Companies sending several employees on the same business trip

Members may hold different nationalities or have different travel histories. We assess each person separately so anyone who needs a different route or additional documents is identified early.

What we help with

  • Confirming the correct consulate for the trip based on the itinerary
  • Building a shared document checklist tailored to the group and each nationality
  • Checking every member’s forms and supporting documents before submission
  • Coordinating appointment booking to fit the travel dates, including block bookings where a visa application centre offers them
  • Preparing supporting letters, such as company or organiser cover letters for the group
  • A single point of contact to keep organisers updated on progress

What to prepare

Requirements vary by nationality and consulate, so treat this as a general starting point rather than a final list:

  • A list of all travellers with passport details and nationalities
  • The confirmed itinerary, including dates and main destination
  • Each member’s valid passport and any previous visas
  • Proof of the trip’s purpose, such as event registration, contracts or invitations
  • Details of who is funding and organising the travel

We will refine this into a precise checklist once we know your group and route. Typical processing times and fees differ by consulate, so we always point you to the relevant official source for current figures.

To start a group application, contact our corporate team with your travel dates and the number of travellers, and we will set up your coordinated timeline.

Frequently asked questions

What counts as a group application?
There is no single official definition. In practice it means several people applying for the same trip at the same time — for example a project team, a conference delegation, a film or sports crew, or a tour group. We coordinate the paperwork and appointments so the group moves through the process together.
Do all group members need to apply at the same consulate?
Usually the application goes to the consulate of the main destination, or where the most time will be spent. The exact rules vary by nationality, route and itinerary, so we confirm the correct consulate before any appointments are booked.
Can you book one appointment for the whole group?
Some visa application centres allow group or block bookings and others do not, and availability changes. We check what each centre offers and arrange appointments to fit the travel dates wherever possible.
Who is responsible for the visa decision?
The consulate decides every application individually, even within a group. We provide application support and document checking; we cannot guarantee or influence outcomes.
What if some members have different nationalities?
That is common in mixed teams. Requirements and any visa exemptions differ by nationality, so we assess each member separately and flag anyone who needs a different process or extra documents.
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